International AIDS Conference 2018: Practical Information

Posted by Maria Codina on December 4, 2017 at 12:38 pm



Registration:

If you would like to register for the conference and pay by bank transfer, please click here.

Group registration is only applicable to the registration of five people or more. The company or organization requesting a group registration must nominate one group representative who will administer the group booking. The registration fee structure for group registrations is identical to the structure for individual delegates, which is based on the World Bank Classification.

Media registration is free for qualified individuals who are attending AIDS 2018 in their capacity as journalists or community educators representing recognized general news, medical, community-based or AIDS service organization-based media outlets. You must have a conference profile to register or if you already have a conference profile from previous IAS or AIDS conferences you can use the same login details. Click here for details on media registration eligibility and requirements. To register as media, please click on the button below.

Important dates: 

  • 1 December 2017 Online registration opens for regular delegates, media and groups
  • 15 February 2018, (24:00 CET) Early Registration ends
  • 17 May 2018, (24:00 CET) Standard Registration ends
  • 31 May 2018 Deadline to request a Letter of Invitation
  • 1 June 2018 Deadline to submit a visa application

Submitting your abstract

The 22nd International AIDS Conference welcomes the submission of abstracts in the following scientific tracks:

  • Track A: Basic and translational research
  • Track B: Clinical research
  • Track C: Epidemiology and prevention research
  • Track D: Social and political research, law, policy and human rights
  • Track E: Implementation research, economics, systems and synergies with other health development sectors

For detailed descriptions of each scientific track, please visit the track scope and objectives page. Please click here to view all abstract categories.

Abstract submission is now open!

Abstracts may be submitted through a personal conference profile, until 5 February 2018 (23:59 CET). Full submission guidelines are available if you click here.

Abstracts submitted to the conference will go through a blind, peer-reviewed process carried out by an international review panel. Final selection of abstracts will be done by members of the Scientific Programme Committee by mid-April.

The highest-scoring abstracts will be selected for presentation in Oral Abstract Sessions or Poster Discussion Sessions. The majority of the selected posters will be displayed in the Poster Exhibition.

Young and/or less experienced abstract submitters may benefit from the Abstract Mentor Programme prior to abstract submission.

Abstract Mentor Programme (AMP)

If you lack experience in writing scientific abstracts, our pool of expert mentors can provide advice and feedback on how to develop successful abstracts for each of the conference tracks. Each participant is allowed a maximum of 2 submissions to the programme and can thus choose to re-submit a draft abstract or submit two different abstracts for one round of review each.

All participants have to complete the free JIAS/Health[e]Foundation e-course on abstract writing for scientific conferences before gaining access to the programme. Abstracts can be submitted through your conference profile from 20 November 2017 until 15 January 2018. If you are interested in participating in the AMP, go to the registration link by clicking here. For more information about the AMP, visit the link here.

Workshops

The aim of the Workshop Programme is to increase the capacity of delegates to implement and advocate for effective, evidence-based HIV/AIDS policies and interventions in their respective communities and countries.

Workshops have a limited participant capacity. Seating will be granted on a first-come first-seated basis. Participants are encouraged to arrive 15-20 minutes prior to the start time.  The workshop submission period closes on 5 February 2018. For more information, click here and to submit your abstract, you can find more information in the link here.

AIDS 2018 Scholarship Programme

The Scholarship Programme is open to everyone around the world working or volunteering in the field of HIV and AIDS who is at least 16 years of age at the time of the conference. This programme provides financial assistance to help people who would otherwise be unable to benefit from the conference. Applications are open online through the conference profile until 1 February 2018. For more information, click here.

Submit a satellite symposium application

Satellite symposia provide your organization with a unique opportunity to showcase your work in a setting that will offer you exceptional exposure to the world’s leading HIV professionals.  Satellite symposia will take place all day on Monday, 23 July, and in the mornings and evenings from Tuesday, 24 July, to Friday, 27 July. Please see the conference schedule in the link here (90-minute satellites take place only in the mornings from 07:00 to 08:30). For more information, click here.

Global Village & Youth Programme

The Global Village and Youth Programme is created from public applications from a diverse range of individuals, groups and organizations for a variety of activities. All proposals submitted for the Global Village and Youth Programme are reviewed by a team of nominated reviewers who score applications based on a blind scoring system. The Global Village and Youth Programme Working Group makes the final selections of activities. If you are interested in submitting a Global Village and Youth Programme activity, please note that the submission period closes on 5th February 2018. All notifications will be sent after the review period by the end of April. If you have any questions about applications or the Global Village at AIDS 2018, please contact globalvillage@aids2018.org. To submit your activities, click here.

 

For more information on the conference, see the link here.